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ABSTRACT

In our society today, the issue of managing human resources in firms, companies or organizations is a great challenge to the management. Hence the purpose of this project (recruitment management system).

Hence the purpose of this project aimed at developing a recruitment management system called Jobseek that manages the recruitment processes of organizations and reduces the cost used in the recruitment of staffs.

In the development of this project a review of existing processes and systems was carried out, System modelling using UML diagrams, use case and sequence diagrams Database management system  is used to create the database and  using php for the backend, HTML and CSS for design, Ajax for Client-side scripting, PHPSTORM as the IDE for the implementation.

The result and conclusion of this project is efficient management of recruitment processes and also provision of a medium in which people get to apply for jobs at their convenience.

 

 

 

TABLE OF CONTENT

Title                                                                                                                                    Page

CERTIFICATION                                                                                                             II

DEDICATION                                                                                                                   III

ACKNOWLEDGEMENT                                                                                                IV

ABSTRACT                                                                                                                       V

TABLE OF CONTENT                                                                                                    VI

LIST OF FIGURES                                                                                                           IX

LIST OF TABLES                                                                                                             X

CHAPTER ONE: INTRODUCTION

1.1     BACKGROUND INFORMATION                                                                       1

1.2     STATEMENT OF THE PROBLEM                                                                     2

1.3     AIM AND OBJECTIVES                                                                                      2

1.4     METHODOLOGY                                                                                                  3

1.5     SIGNIFICANCE OF STUDY                                                                                3

1.6     LIMITATION OF STUDY                                                                                    3

1.7     PROJECT ORGANISATION                                                                                3

     CHAPTER TWO: LITERATURE REVIEW

2.1     INTRODUCTION                                                                                                   5

2.1.1 Definition of Recruitment                                                                             5

2.2     THE OLD-STYLE METHOD OF RECRUITMENT                                          6

2.3     PROCESS OF RECRUITMENT                                                                           7

2.4     E-RECRUITMENT                                                                                                 7

2.4.1 The Direction of E-recruitment                                                                    8

2.4.2 Benefits                                                                                                           9

2.4.3 Advantages of Online Recruitment                                                              10

2.4.4 Disadvantages of Online Recruitment                                                         12

2.4.5 Various Online Recruiting Systems in Existence Include:                       13

2.4.6 E-Recruitment Methods                                                                                13

2.4.7 Criteria for Effective E-Recruitment                                                           15

2.5     REVIEW OF EXISTING SYSTEMS                                                                   16

2.5.1 Jobberman                                                                                                     16

2.5.2 Glassdoor                                                                                                       17

2.5.3 Jobadviser                                                                                                      18

2.5.4 Indeed                                                                                                             19

2.5.5 LinkUP                                                                                                           20

2.5.6 SimplyHired                                                                                                  21

2.5.7 Snagajob                                                                                                      22

CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN

3.1     INTRODUCTION                                                                                                   23

3.2     SYSTEM ANALYSIS                                                                                            23

3.2.1 Information Requirements                                                                            24

3.2.2 Requirement Analysis                                                                                   24

3.2.2.1 Functional Requirements                                                                24

3.2.2.2 Non-Functional Requirements                                                        25

3.3     SYSTEM ARCHITECTURE                                                                                 26

3.4     SYSTEM DESIGN                                                                                                 26

3.4.1 System Modelling                                                                                         27

3.4.1.1 Unified Modelling Language                                                          27

3.5     ACTIVITY DIAGRAM                                                                                         35

3.5.1 Activity diagram for candidate                                                                     36

3.5.2 Activity Diagram for Company                                                                    37

3.6     CLASS DIAGRAM                                                                                                37

3.7     DEPLOYMENT DIAGRAM                                                                                 38

3.8       DATABASE DESIGN                                                                                                                                                                                                              39 CHAPTER FOUR: SYSTEM IMPLEMENTATION

4.1     INTRODUCTION                                                                                                   42

4.2     SYSTEM REQUIREMENTS                                                                                42

4.2.1 Hardware Requirements                                                                                42

4.2.2 Software Requirements                                                                                 43

4.3     IMPLEMENTATION TOOLS                                                                              44

4.4     INTERFACES AND MODULES                                                                          44

4.4.1 Landing Page                                                                                                 45

4.4.2 Login Page                                                                                                      46

4.4.3 Candidate Homepage.                                                                                   47

4.4.4 Posting Job Page.                                                                                           48

4.4.5 Registration Pages                                                                                         49

4.4.6 Other Modules                                                                                                50

CHAPTER FIVE: SUMMARY, RECOMMENDATION AND CONCLUSION

5.1     INTRODUCTION                                                                                                   54

5.3     RECOMMENDATIONS AND FUTURE WORKS                                            54

5.2     SUMMARY                                                                                                             54

5.4     CONCLUSION                                                                                                        54

REFERENCES WEB REFERENCES

 

 

LIST OF FIGURES

Figure                                                                                                                            Page

Figure 2.1: jobberman user interface                                                                                   16

Figure 2.2: Interface for Glassdoor                                                                                     17

Figure 2.3: Interface for Jobadviser                                                                                     18

Figure 2.4: Interface for indeed site                                                                                    19

Figure 2.5: Interface for LinkUp                                                                                         20

Figure 2.6: Interface for SimplyHired                                                                                 21

Figure 2.7: Interface for Snagajob                                                                                       22

Figure 3.1: System Architecture.                                                                                         26

Figure 3.2: Use case diagram for the job seeker                                                                 30

Figure 3.3: use case diagram for job providers                                                                   32

Figure 3.4: User login Validation                                                                                        33

Figure 3.5: Job search                                                                                                          33

Figure 3.6: Candidate Activity Diagram.                                                                            34

Figure 3.7: Company Activity Diagram.                                                                             35

Figure 3.8: Class Diagram                                                                                                   36

Figure 3.9: Deployment Diagram                                                                                        37

Figure 4.1: Jobseek landing page.                                                                                       43

Figure 4.2: Login page                                                                                                        44

Figure 4.3: Candidate homepage.                                                                                        45

Figure 4.4: Homepage showing the most recent jobs posted.                                             45

Figure 4.5: Post a job page.                                                                                                 46

Figure 4.6: Company registration page.                                                                              47

Figure 4.7: Candidate registration page                                                                              48

Figure 4.8: Add experience/education                                                                                 48

Figure 4.9: Jobs page                                                                                                           49

Figure 4.10: Candidate profile page                                                                                    49

Figure 4.11: Update profile page.                                                                                        50

Figure 4.12: Job search page.                                                                                              50

Figure 4.13 Upload page.                                                                                                    51

 

LIST OF TABLES                                                                           

Table 3.1: User Authentication use case Narrative                                                                                 29

Table: 3.2 Job provider                                                                                                                                          31

Table 3.4: individual information table                                                                                                         37

Table 3.5 Company Information Table                                                                                                         38

Table 3.6: Job posting table                                                                                                                                39

Table 4.1: Server Side Hardware Requirements                                                                                      40

Table 4.2: Client Side Hardware Requirements                                                                                       41

Table 4.3: The Development Software Requirements                                                                           41

Table 4.4: Web Client Software Requirements                                                                                         41

 

Table                                                                                                                                Page

 

 

 

 

 

 

 

 

 

 

CHAPTER ONE INTRODUCTION

1.1     BACKGROUND INFORMATION

A recruitment management system is a comprehensive instrument to manage the entire recruitment processes of an organization. It is one of the technological instruments facilitated by the information management systems to the Human Resource (HR) of the organizations. Just like performance management, pay roll and other systems. Recruitment Management System (RMS) helps to control the recruitment processes and effectively controlling the return on investment (ROI) on recruitment (Härtel, 2007).

Acquiring and retaining high quality talents is critical to an organization’s success. As the job market becomes increasingly competitive and the available skills grow more diverse, recruiters need to be more selective in their choices, since poor recruiting decisions can produce long-term negative effects, among them high training and development costs to minimize the incidence of poor performance and high turnover which, in turn, impact staff morale, the production of high quality goods and services and the retention the organizational integrity. At worst, the organization can fail to achieve its objectives thereby losing its competitive edge and its share of the market.

In Nigeria, public service organizations have had little need to worry about market share and increasing competition since they operate in a non-competitive environment. But in recent time, the emphasis on New Public Management (NPM)/Public Sector Management (PSM) approaches has forced public organizations to pay closer attention to their service delivery as consumers have begun to expect and demand more for their tax nairas.

Recruitment is described as “the set of activities and processes used to legally obtain a sufficient number of qualified people at the right place and time so that the people and the organization can select each other in their own best short and long term interest”. In other words, the recruitment process provides the organization with a pool of potentially qualified job candidates from which judicious selection can be made to fill vacancies. Successful recruitment begins with proper employment planning and forecasting. In this phase of the staffing process, an organization formulates plans to fill or eliminate future job openings based on an analysis of future needs, the talent available within and outside of the organization, and the current and anticipated resources that can be expended to attract and retain such talent. Also related to the success of a recruitment process are the strategies an organization is prepared to employ in order to identify and select the best candidates for its developing pool of human resources. Organizations seeking recruits for base level entry positions often require minimum qualifications and experience. These applicants are usually recent high school or university/technical college graduates, many of whom have not yet made clear decisions about future careers or are contemplating engaging in advanced academic activities. At the middle levels, senior administrative technical and junior executive positions are often filled internally. The push for scarce, high quality talents, often recruited from external sources, has usually been at the senior executive levels. Most organizations utilize both mechanisms to effect recruitment to all levels (Turban et al., 1993).

 

1.2     STATEMENT OF THE PROBLEM

In our society today, the issue of managing human resources in firms, companies or organizations is a great challenge to the management.

Hence the purpose of this project aimed at developing a recruitment management system called Jobseek that manages the recruitment processes of organizations and reduces the cost used in the recruitment of staffs.

 

1.3     AIM AND OBJECTIVES

The aim of this work is to develop a recruitment management system. The following are the objectives that will be used to achieve this aim:

  • To perform critical investigation and analysis of the existing recruitment process.
  • To design/model the recruitment management system
  • To create database system for the applicants and companies record  To implement the recruitment management system.

 

 

 

1.4     METHODOLOGY

In order to achieve the stated objectives, the following methodology was used.

  • Review of existing processes and systems to perform critical investigation and analysis of the existing recruitment process.
  • System modelling using UML diagrams, use case and sequence diagrams to design/model the recruitment management system.
  • Database management system (MYSQL) is used to create the database for the applicants and companies record.
  • Using php for the backend, HTML and CSS for design, Ajax for Client-side scripting, PHPSTORM as the IDE for the implementation of the recruitment management system.

 

1.5     SIGNIFICANCE OF STUDY

Undoubtedly, this research work would break new grounds as concerning recruitment management systems. Without much emphasis, this work would aid users in obtaining jobs faster rather than utilizing the tedious method of going from one company to another in search for a particular job, as a result, would reduce the number of unemployed and also  manage the recruitment process starting from the applicant, ending with a firm or an organization.

 

1.6     LIMITATION OF STUDY

Recruitment management system is a segment of human resource management system, but has many sub-modules, this study will be restricted to the fundamental recruitment processes without some in-depth explication of some segments due to the time factor. The activities that will be involved in recruitment process will involve the sourcing for prospective candidates and sending of mail to qualified applicant, matching job profile with the applicants’ profile.

This recruitment management system will not be constrained to an organization or firm. Additionally, the authentic provision for a computerized test will not be implemented as its scope is beyond that of the research work.

1.7     PROJECT ORGANISATION

Chapter one presents a general introduction, identifies the statement of the problem, the aim and specific objectives of the work, the methodology used, the significance of the project work and the limitation of the project. In Chapter Two, critical review of the literature and existing systems are presented. The system analysis and design are well described in Chapter Three.

Also, in Chapter Four, the system implementation and results are presented. The project is concluded in Chapter Five with summary, conclusion and recommendations.

 

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