ABSTRACT
Christ the King College has a large number of students who pay all the secondary school fees through cash deposits, electronic funds transfer or bank drafts to the school’s accounts in specific bank branches. These methods of paying fees have not been efficient enough especially during periods of tests and examinations when most of the students are paying fees to meet the requirements for entering examination rooms. The process of processing this fees is characterized by long queues, too much waiting by students and congestion at banks where payments are made. This has always resulted in students missing to sit for their tests and examinations while they are queuing to make payments. It was upon such background that i embarked on the project to develop an alternative system that enables online fees payment and processing by students and their sponsors. With the use of questionnaires, interviews, observation and document reviews, data was collected from project stakeholders and analyzed. Data flow diagrams and Entity relationship diagrams were used to accomplish system analysis and design. The system was implemented using Apache web server, MySQL database server, Hypertext Preprocessor, Hypertext markup language, Cascading style sheets and JavaScript. System testing and validation was also done by allowing users of the system interact with it using test data. Findings showed that most of the students were unsatisfied with the current modes of paying fees to their school and agreed that an online fees processing system can improve the process of fees payment. The result of the project was an online fees processing system for Christ the King College and i recommend the school to implement the system that provides relief of the long endured problems of the current modes of school fee processing at the school.
Table Of Content
Title Page
Certification i
Approval Page ii
Dedication iii
Acknowledgement iv
Abstract v
Table of Content vii
CHAPTER ONE
- Introduction 1
1.1 Background of Study 1
1.2 Observation of the System 3
1.3 Scope of Study 3
1.4 Significance of Study 4
1.5 Statement of Problem 4
1.6 Limitations of Study 4
1.7 Definition of Terms 5
CHAPTER TWO
2.0 Literature Review 7
CHAPTER THREE
- Methodology 12
3.2 System Analysis 16
3.3 Data Collection 17
3.4 Organization and its environment 18
3.5 Modus Operandi of the Present System 19
3.5.1 Input Analysis 19
3.5.2 Process Analysis 21
3.5.3 Output Analysis 21
3.5.4 Data Flow Diagram of the Present System 22
3.6 Problems of the Present System 23
3.7 The Proposed System 23
3.8 High Level Model of the Proposed System 24
CHAPTER FOUR
4.0 System Design 25
4.1 Objectives Of The New System 25
4.2 Dataflow Diagram of the New System 25
4.2.4 Output Specification 26
4.3 Database Specification 28
4.4 Program Module Specification 29
4.5 Input and Output Specification 30
4.6 Algorithms 34
4.7 System Flowchart 35
4.8 Program Flowchart 36
4.9. Data Dictionary 41
4.10 Choice of Programming Language Platform 43
CHAPTER FIVE
5.0 System Implementation and Documentation 45
5.1 System Implementation 45
5.2 Hardware Requirements 45
5.3 Software Requirements 46
5.4 Installation Arrangements 46
5.5 Testing 46
5.6 Training Arrangements 47
5.7 Conversion Arrangements 48
5.8 System Documentation 49
CHAPTER SIX
6.0 Summary, Conclusion and Recommendations 51
6.1 Summary 51
6.2 Conclusion 51
6.3 Recommendation 52
REFERENCES 53
APPENDIX
CHAPTER ONE
INTRODUCTION
- Background of Study
According to Jerome Bruner, (1996), the processes and culture of education, has made a proud contribution to our appreciation of the process of education and to the development of curriculum theory. It is surely the case that schooling is only one small part of how a culture indicates the young into its canonical ways. Indeed, schooling may even be at odds with a culture’s other ways of indicating the young into requirements of communal living. has become increasingly clear, that education is not just about conventional school only school matters like curriculum or stand or testing. What we resolve to do in school only makes sense when considered in the broader context of what the society intends to accomplish through tits educational investment in the young. How one can conceives of education, we have finally come to recognize, is a function of how one conceive of culture and it aim, professed and otherwise. The roles of structure in learning and how it may be made central in teaching. The approach taken should be a practical one. The teaching and learning of structure rather than simply the mastery of fact and techniques, is at the centre of the classic problem of transfer. If earlier, it must do so by providing a general picture in term of which the relations between things encountered earlier and later are made clear as possible.
Processing perform a series of mechanical or chemical operations on (something) in order to change or preserve it. School fees processing is the process of payment of school fees and changing it into receipt is called the processing of school fees. Fee collection and management is one of the critical processes of a school.
1.2 Statement of the Problem
The process of school fees processing system of Christ the king college (CKC) is being done manually by the school management, whereby the manual process is complex and time consuming which makes the student not to write exams on time because of the slow rate of processing the school fees from the bursary department manually. This manual process sometimes lead to the misplacement of the school fees tellers because of lack of adequate storage medium, there may be fire outbreak which may burn the files, Robbers may attack the school and got the files stolen due to insecurity of the file.
1.3 Aim and Objective of the Study
The objective of this project include:
- To provide a reliable and transparent system devoid of personal inclinations and interest.
- To provide borderless access.
- To alleviate the problems and stress of travelling and queuing up of students during clearance in the bursary department due to manual process of school fees payment.
- This project work is therefore aimed at designing an automated system for Christ the King College (CKC) for subsequent handling of a student’s payment in order to ease decision and management planning.
- decision and management planning.
1.4 Significance of the Study
This project work will help in a good number of ways to ease the queuing system in Christ the king college (CKC) as the online clearance and school fees payment system will help the students to achieve whatever they want to achieve without coming to the various offices for clearance and fees.
The online school fees system will allow the students to check their school fees status if they are in any way indebted to the school, fill and submit their school fees form, and obtain their clearance form for that year.
1.5 Scope of the Study
This research is narrowed down to the secondary school fees processing so as to obtain the information and well presented in more meaningful manner. The scope will therefore cover the handling of financial account of the school. This automated system will take care of the payment control concept in the school’s management information system
1.6 Limitations of the Study
In the course of this project research there were a lot of constraints. These however, in a way limited the research but not entirely stop it. The first is the lackadaisical attitude of the school authority to give accurate information even when they knew that the research was for an academic exercise. There was also lots of problems encountered during the interview section of the students because many of them could not speak at that moment due to the anger and stress the manual system of the school has caused them.
1.7 Definition of Terms
Automated system: This is the use of computer and machines instead of people to do a job or task.
Computer: This is a general purpose device that can be programmed to carry out a finite set of arithmetic or logical operation.
CPU: Central processing unit (CPU) is the electronic circuitry within a computer that carries out the instructions of a computer program by performing the basic arithmetic, logical, control and input/output operations specified by the instruction
Data: This is the collection of facts and figures that serves as input to the system.
Implementation: This is the method of implementing a new system.
Input: This is process of putting information in the central processing unit through the keyboard or any other devices.
Payment: This is the amount of money you pay or expected to pay.
Receipt: This is a written acknowledgement that a specified article or sum of money has been received.
School: This is an institution of learning.
Student: this is a learner, or someone who attends an educational institution.
Tuition fee: This is the money you pay to be taught especially in college or university.
Data base: a systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated.
Computer network: this is a system that connects two or more computer system together using a communication link
File transfer: this is any kind of computer file that can be sent via internet from one internet user to the other
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